HR Tech and Business Automation

Are you a Human Resources Manager looking for ways to simplify your job tasks? Let’s consider ways to make the tasks of HR easier by using several automated tools and techniques that let them handle their tasks quite well.

HR managers have been using technology to re-design HR functions for quicker maintenance of all HR records. About 46% of the HR managers want to enhance their employee experience through the use of technology for getting their work done faster, as stated by a survey conducted by Financial Force. Therefore, HR managers have started using ways to complete their job tasks faster by switching to automation.

Content Bots and Job Descriptions

The hiring of candidates begins with the simple process of posting the job requirement on quality sites for getting a response from a plethora of candidates. Such content posting takes most of the time from HR’s schedule and makes it difficult to perform other functions on time. Therefore, the use of content bots for quickly posting different Job Descriptions for different posts helps in saving the time and effort of an HR manager who can now focus on other tasks of the company.

Bots and Hiring Potential Candidates

With the technology outbreak, HR managers are using bot Technologies for extensive help in screening quality applications and candidates for scheduling their interviews automatically, without the intervention of the actual human HR. Several advance algorithms have been used to check the eligibility of the candidates and if it matches, then the candidates are tested for some specific skill required for the job position that further helps in scheduling interview on the basis of the candidate’s availability provided.

Hiring, Orientation and Onboarding

When you bring a new employee onboard, there is a lot of work to do, from crafting his important documents to some relevant paperwork that confirms his position in the company. This can be quite cumbersome and would require a huge amount of hard work when manually done. Thus, there is a significant need of bringing a change into the manual creation of all these required documents.

Switching to automation has paved the way to a new and improved way to provide all these paperwork fast and completely hours of work in just a few minutes. Also, with the revolution of AI technology, there are several software designed to provide useful information about the company through the medium of virtual assistants that make the new joiners aware about all the functions of the organization, mission and their job role easily understandable by the use of this upcoming Technology.

Leave and Training Requests

HR managers face quite a difficulty in managing all the leave requests that come their way. The companies that use automated software for leave requests ease up the Human Resource managers’ tasks, as the work is done in no time and the HR can instantly update the leave request and forward it for acceptance and the employee gets a quick response on it.

Moreover, the tasks of the HR managers can be done by the software which empowers the employees to use it directly for proper functioning. The HR has provided access to the employees of the software so that they can request for their training on their own, that sends the requests further to the project managers and team leaders who arrange for the training for the employees.

Thus, the use of Automation has been a helping hand to reduce the burden on the HR and implement all the tasks with the help of already available tools.

Employee Data Maintenance

Nowadays, Human Resource Managers use efficient Cloud-Based Software than simple automated software for their employee data records. This helps the HR to easily track the records and data of the employees so that they can easily update and access it whenever necessary. The best part is that this software can be accessed anywhere i.e. they impart the ease of use and just by filling your credentials into the login page of the software, you can get all the information of any employee you need in the large database of the company.

This offers many advantages to the HR who are now relaxed and don’t need to maintain most of the data manually and they are happy to use the data that is present on the cloud-based software and easily get the data for any of their official use without having any worry about losing it.

Time Sheets and Payroll Management

Now with the introduction of advanced technologies, no manual registers are maintained for checking the employees’ regular attendance. There are several fingerprint or eye retina technologies used to scan the employee’s time in and time out of the office without any hassle. This imparts convenience to HR who earlier had to keep track of every single employee, based upon the attendance register. Also, this automation imparts accuracy for the records of employee’s time in and time out.

With proper accuracy in payroll, such software aid in providing help to the HR operations by keeping the much-needed records of every employee’s salary information and deduction for leaves is handled in a proper manner. This is helpful in getting the right information about the payroll in no time. Thus, The HR gets relief from the monthly worry of settling salary issues for every employee and provide accurate information to maintain transparency.

Performance Appraisals and Expense Claims

Performance Appraisals are much-needed to maintain the employee’s motivation to work in the company and give his best towards the company. This essential role of HR is also taken care of by the automated software specially designed to handle the work done by the HR in a professional way. Such use of software help in the systematic maintenance of all the employee performance records by the manager so that they can provide their juniors with a regular feedback.

Also, the expenses claimed after an employee visits some other place for official work is another important record to be managed by the HR manager of the company. However, this work becomes quite difficult as the HR managers have many other works to do. Thus, the use of such software guides the managers to use the information provided and generate an invoice of the same with the accounts department in a faster way.

All in all, the field of Human Resources is getting largely affected by incorporating the use of the latest technology. According to Personnel Today, more than 35% of the present organizations are already using AI for performing different HR functions in their organization which will only increase further gradually. From imparting the easiest way to implement the tasks or roles of the HR, to becoming a total replacement of HR manager to advanced solutions, HR is slowly trying to use various tools available to him to make his job less cumbersome and much more efficient.