Job Seekers

Way to Streamline the Recruitment Process

Attracting the right talent for your company is both a difficult and time-consuming process. Finding candidates with suitable qualifications requires thoughtful planning and work. Too long a process and you risk the chance of losing a valuable potential employee; if a process is not structured right, you may find yourself making the wrong hires.

If you are a recruiter, you may be bogged down by inefficient pre-existing HR processes that complicate hiring, or you may be in the process of setting up a new hiring system of your own. In any case, having a streamlined recruitment process is key to building an awesome team!

Tips to Simplify Your Recruitment Process

With these tips, you can streamline your hiring process and make it a breeze to follow through. Having a simple but effective recruitment journey would ensure that both you and your applicants come out with a positive experience.

  1. Keep clear job descriptions

A job announcement post, whether it is on social media or on your company website, is the main source of information a potential employee will interact with for a position. You may be tempted to include the usual buzzwords of “go-getter” and “team player” as qualities you are looking for, however, those don’t tell you much about the role and would only confuse interested applicants.

Instead, have clear and straightforward descriptions of the role in the job post you send out. People are most likely to apply if they know exactly what to expect and assess whether their skill set matches with the one stated in the description.

Most importantly, make sure the visuals in your job posting are neat, with necessary information clearly laid out, and one’s that align with your company’s aesthetic. Remember, the job post also represents you as an employer and attention to details such as these will go a long way in attracting the ideal candidates.

We recommend using free online resources like PosterMyWall where you can find high quality customizable job poster templates. This will help to free up tons of time and effort in your hiring process and publish job postings effectively.

  1. Employ a tracking system

Being a recruiter means your inbox is constantly overflowing with resumes and cover letters. Keeping a track of all applicants in an organized way can get frustrating especially when you are receiving applications for several open roles. Having an Excel sheet for tracking applications is often the go-to but perhaps you may want to look into specialized Applicant Tracking Systems (ATS).

This would work to keep all hiring-related documents in one place, track progress on each candidate’s application process, and save time taken up to coordinate with other members involved in hiring. Not only this, but having a tracking system in place would also form a repository of suitable candidates that you can easily reach out to for future job openings.

  1. Use pre-recorded video interviews

Screening applicants is perhaps one of the most time-consuming parts of the hiring journey. There is only so much you can decipher from resumes and cover letters, and conducting interviews for all shortlisted candidates lengthens the process even more.

Try incorporating pre-recorded video interviews as part of your recruitment process. It may sound like this is adding an additional step to review, but it may end up saving you more time.  Video interviews can have a time limit where candidates answer a list of standardized questions sent beforehand.

A video interview such as this would shorten screening time and help you decide if the candidate is a good fit instantly. This way, you forgo additional time and effort in scheduling an interview and conducting it only to find they were not a suitable candidate.

Plus, video interviews are great for giving you a refresher, for example, if you are struggling to finalize between applicants, you can always go back to the video interview to remember their standout qualities.

  1. Allow self-scheduling

Calling up applicants and finding a suitable interview time can be a long back and forth process and particularly tedious to follow through with several people at once. You can eliminate the time it takes to schedule interviews by giving applicants the option to self-schedule interview slots suitable for them. Just remember to send open slots well beforehand to give applicants enough time to prepare.

  1. Use reference checks wisely

As useful as reference checks can be, they also take up a huge chunk of time. Understandably, reference checks are a crucial part of completing the hiring process and should not be skipped when you’re looking for the right fit for your company.

However, consider keeping reference checks just for final candidates instead of a mandatory step from the beginning. Focus more on skills, expertise and interpersonal skills relevant to the position before giving significant weightage to references.

 

Authored by Darsameen Khan, PosterMyWall.

 

 

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